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What Should Be in a Proper Property Maintenance Checklist?

Professional property maintenance is an important factor that most companies skimp on. However, it’s necessary in order to keep your business running efficiently and economically. Routine inspections and regular cleanings may seem like money down the drain, especially if there are no obvious issues, but investing in these can help you save money on repairs in the long run. The former can help you discover issues in their early stages, allowing you to repair them quickly before they can cause serious damage.

A good commercial maintenance plan takes every area and aspect of the building into consideration. This means that more than emptying trash cans and hiring a janitor to sweep floors, you’d need to inspect the building’s major systems such as lighting, plumbing and HVAC system. Companies offering property maintenance services often have their own checklist, but it’s also a great idea to understand which areas you need to focus on. Ensure that your building is in top shape by monitoring these areas:


Frequently changing the flooring material can cost a lot in terms of time and money. Ideally, you should only replace your flooring once every 15 to 30 years. Cleaning them regularly will allow you to make the most of their lifespan and avoid premature replacement costs. You should also look for signs of water damage such as leaks and darkened areas on the ceiling. When not treated immediately, water can wreak havoc on all the areas of your building.

Ensure that everything is working as they should be and that the locks of all your windows and doors are operating with ease. Replace anything that looks worn down or is difficult to open, as these could cause other problems later on.


Since changes in your building’s exterior may not be noticed as easily as those on the interior, it’s important to hire a reliable contractor that can perform a thorough inspection. Peeling paint, stuck-on dirt and grime and broken windows are some common issues they may find. You can also ask them to inspect the sidewalk, driveway and parking lot. Having these surfaces cleaned at least twice a year can help improve their longevity.

Make sure that the stormwater drains aren’t clogged up by dirt and debris and remember to caulk and seal any cracks and openings in its facade to prevent water from getting in. The area surrounding the dumpsters should also be kept clean, with no trash overflowing on the ground.

Plumbing and Electrical

These two are the unseen essentials in your building and require professional expertise to properly maintain. For starters, you can check if the manual switches in your building are operating properly. Ensure that your hired contractor inspects the smoke and carbon monoxide detectors. Cleaning all fusible switch units, overcurrent devices and electrical connections to ensure efficient operation.

Proper plumbing maintenance can help you save up on energy and repairs. Having your plumbing system reviewed yearly can help you avoid costly repairs caused by water damage. It’s important, however, to not tinker around your building’s plumbing system, especially if you have no experience, as this may cause significant issues.

Facility Maintenance Supplies

While your maintenance needs largely vary depending on your facility, there are several items that are a necessity for any facility maintenance list. Cleaning supplies, including janitorial supplies, toiletries and other cleaning products help keep your building clean on a day to day basis. Simply emptying the trash can and properly disposing of the waste can already prevent issues with pests and unpleasant smells. You can also invest in equipment that helps keep the air clean to ensure the health of your team.

Collective Services’ property maintenance in Sydney cover all the areas mentioned above. Whether you need a simple routine cleaning or a full maintenance plan, we can help you. Call us today to schedule a consultation.


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